For the quiz night, the camp and the spaghetti evening.
One page people fill in. They choose, they pay, and they get a ticket with a QR code you scan at the door. You get the list, the money and the paperwork, already done.
No account to try it. No card. No cut of what you take.
Booked, paid and ticketed, on a loop. The working pages are further down.
Start simple. Add the rest when you need it.
Four real pages, from the plainest to the fullest. Every one of them works: fill them in, tick the extras and watch what happens to the total.
New year drinks
Drinks and something to eat in the clubhouse. Free for members, everybody welcome.
The simplest thing it does: three questions and a link, so you know how many chairs to put out. No prices, no payments, nothing to switch on.
New year drinks
Sunday 11 January, from 11:00Clubhuis TC Duinbergen
Including yourself.
Pottery afternoon
Three hours at the wheel, clay and firing included. No experience needed.
Put a price on it and the rest follows. People pay while they sign up, the invoice is written with your own numbering, and paid ticks itself off when the money lands.
Pottery afternoon
Saturday 19 September, 13:00 to 16:00Atelier De Klei, Kerkstraat 1, Brugge
- Taking part45.00 EUR
Spaghetti evening
Our yearly spaghetti evening in the clubhouse. Everybody welcome, bring the family.
A children's portion is cheaper, a dessert is extra. Put the amount next to the choice and the total adds itself up in front of them, instead of you working it out afterwards.
Spaghetti evening
Saturday 17 October, from 18:00Kantine KFC Sparta, Dorpsstraat 12
Including yourself.
and 1 more question
- Taking part14.00 EUR
Summer camp
Ten days in the Ardennes. Your place is held once the deposit has been paid.
Everything a leader needs to know, a seat on the coach that adds thirty, a closing date that shuts the page by itself, and a ticket per child to scan as they get on.
Summer camp
21 to 31 JulyBertrix, Luxembourg
and 4 more questions
- Taking part195.00 EUR
Start from one of these and change whatever you like.
How to take bookings and payments for an event.
Six steps, and the last one happens without you.
- 1
Write the questions
Name, e-mail, how many people, and whatever else you need: a T-shirt size, a dietary requirement, which afternoon they want.
- 2
Put a price on the choices
Set a price per person and an amount next to any choice. Lunch adds twelve, a T-shirt adds twenty-five, and the total adds itself up while somebody fills the form in.
- 3
Share one link
Post it in your newsletter, on Facebook or in the class group. It works on a phone and needs no account from the person signing up.
- 4
Take the payments
People pay online through your own payment account, or reserve a place and settle at the door. Nothing is deducted per booking.
- 5
Scan them in at the door
Everybody arrives with a QR code on their phone. Point your camera at it to see the name and how many are still outside.
- 6
Find the paperwork done
Every paid booking is an invoice with your own numbering, already in your accounts under the right month.
What people take bookings for.
Workshops and courses
A price per person, an option for materials, and a maximum so the room is not oversold. The invoice for anybody who asks for one is already written.
Club evenings and fundraisers
Spaghetti evenings, quiz nights, barbecues. A children's portion at a different price, dessert as an extra, and a list you can hand to whoever is cooking.
Camps and trips
The long form: date of birth, an emergency number, medication, a coach seat, and a tick box that links to the rules. One ticket per child to scan as they board.
Members meetings and drinks
No money at all. Three questions and a link, so you know how many chairs to put out and who to expect.
Sports and tournaments
Sign up per team or per player, with a shirt size that adds to the total, and check everybody in at the gate from a phone.
School events
Parent evenings, school trips, the annual fair. Take the money up front or let people settle at the door, and export the whole list to a spreadsheet.
How it usually goes
- A form collects the names into a spreadsheet.
- Underneath it says please transfer to this account number.
- A week later you sit with the bank statement next to the list.
- You e-mail four people who forgot, and hope you did not miss one.
- At the door you look for names on a printed page.
- Afterwards you type it all again for the treasurer.
How it goes here
- The same form, made in about two minutes.
- They pay while they sign up, or get a proper invoice with a pay button.
- Paid ticks itself off the moment the money lands.
- One click chases everybody who has not paid.
- At the door you scan a QR code with your phone.
- The books were already up to date.
Everybody arrives with a QR code.
One ticket per person, sent with the confirmation. Open the scanner on your phone, point it at the code, and you see the name and how many are still outside. Scan the same one twice and it says so.
There is a code printed on every ticket as well, and a box to type it into. Cameras fail at the worst moment, and a queue does not wait.
KFC Sparta
Spaghetti evening
Ticket code
5CN5-GYDU
And then the boring part is done.
Who is coming, what they chose, who paid and who is still outside, in one list. Export it as a spreadsheet whenever you like, or leave it: the money already found its way into your books.
- 4/4 in60.00PaidAna Ruiz4 people · dessert
- 2/2 in28.00PaidTom Peeters2 people
- 0/3 in36.00PaidFamilie Claes3 people · 1 children's portion
- 0/2 in28.00Not paidSofie Maes2 people · vegetarian
A contact list that builds itself
Ask permission on the form and everybody who says yes lands in your contacts, with the date and the exact wording they agreed to. Kept apart from your clients, because who you e-mail and who you invoice are different questions.
Close it when it is full
Set a maximum or a closing date and the page shuts itself. It says places are running out when they are, which is worth more than any reminder you could send.
It looks like you
Your logo, your colour, on the form, on the ticket and on the invoice. The person signing up sees your club, not our software.
Nothing per booking
No fee per ticket, no percentage of the takings. One subscription, or the free plan, and the money goes straight from your participant into your own account.
Questions people ask.
- How is this different from a free form tool?
- A form tool hands you a list of names. Everything after that is yours to do: chase who has not paid, tick names off a bank statement, write the invoices, add the totals up. Billr does that part. A booking becomes an invoice with your own numbering, the payment marks itself off when it arrives, and the money is already in your books.
- We are a club, not a company. Can we use this?
- Yes, and it is who it is built for. On the free plan people reserve a place and you tick them off when they pay at the door or by transfer, and every paid booking still gets an invoice with your bank details on it. With the subscription you connect your own Mollie account, which clubs and associations can open too, and people pay online while they book. Nothing here assumes an accounting department.
- Do you take a cut per ticket?
- No. Ticket platforms take a percentage of every booking, which on a fourteen euro spaghetti evening is real money. Billr takes nothing per booking. Connect your own payment account and the money goes from your participant straight to you.
- How do the tickets work?
- Switch them on and everybody who signs up gets a ticket with a QR code, one per person, e-mailed with the confirmation. At the door you open the scanner on your phone, point it at the code, and you see who is in and how many are still to come. Every ticket also carries a code you can type, for when a camera will not cooperate. Free accounts get 5 tickets per page, enough to try the whole thing before an event depends on it.
- Can choices add to the price?
- Yes, and that is the point. A T-shirt at twenty-five, lunch at twelve, a children's portion at eight: put the amount next to the choice and the total adds itself up while somebody fills the form in. They see what they are paying for before they pay, and so do you afterwards.
- Is there a free alternative to Eventbrite for a small event?
- This is one. Ticket platforms are built around a fee per ticket, which is fine on a fifty euro concert and painful on a fourteen euro spaghetti evening. Billr charges nothing per booking: making the page is free and sharing it is free. What you pay for, if you want it, is one flat subscription, which is also what switches on paying online through your own account and the e-mailed tickets beyond the first five.
- Can I scan tickets at the door without buying a scanner?
- Yes. The scanner is a page in Billr that uses the camera on the phone you already have. Point it at somebody's QR code and you see their name and how many people are still outside. It works in Chrome and in Safari, and there is a code printed on every ticket you can type in when a camera will not cooperate. Nothing to install and no hardware to hire.
- Can people pay at the door instead of online?
- Yes, if you let them. Switch it on and the page shows a second button: reserve a place now, settle later. Their booking counts, the confirmation says what is still owed, and you mark it paid in one click when they hand you the cash.
- What does it cost?
- Making booking pages is free, and there is no cap on how many people sign up. A free account keeps 5 pages open at once and writes 5 invoices a month. Everything beyond that is one subscription with everything in it, and you can try all of it free for 30 days without a card.
Most tools do one of these.
The paperwork does not stop at the edge of one tool. Somebody books a place at your workshop, pays, gets a seat at a table, and needs an invoice. In Billr that is one record moving through two products, not four spreadsheets.
Freelancers and small businesses
Invoicing Getting paid.
- Invoices and quotesMake it, send it with a pay button, chase it.
- The booksMoney in, money out, the VAT figures, done.
Connects: Your logged hours and your clients become invoices, and every payment lands in your books.
Clubs, workshops, weddings and dinners
Events Getting people there.Coming soon
- BookingsPeople book a place themselves, pay, and get a QR ticket.
- GuestsYou invite by name, collect the replies, seat everybody.
Connects: Who booked becomes the guest list, ready to seat, and the contact book fills itself.
One login, one price, and nothing you make in one product is locked out of the other.
Your next event, sorted before it starts.
Free to make, free to share, and no cut of what you take. For €4.99 a month it also does the invoicing, the chasing and the books.